Members must comply with these rules when entering images into Club competitions.
Those judging images will be invited to take these rules into account when assessing entries.
All fully paid-up or honorary members are eligible to enter club competitions during the relevant Club programme year.
Members are required to enter images taken within the last two Club seasons.A print or PDI entry achieving automatic qualification to the POTY or PIOTY may not be entered for any subsequent competition. All other images may be entered into other competitions whether or not the original file has been further manipulated.
Entering a Competition – FOR MEMBERS ONLY
PDIs (Projected Digital Images).
PDI entries must be emailed to by midnight on the Saturday nine days before the competition unless otherwise specified.
JPEG (.jpg) image file
Highest Quality
Baseline Standard
Width 1920px maximum
Height 1200px maximum
Maximum file size 5Mb
Submit by midnight on the Saturday nine days before the competition unless otherwise instructed.
You will need to bring your mounted prints to the meeting, and also email a JPEG image of each print, which will be projected for the audience to view while the judge assesses your print.
For the projected images of your prints, please make sure that these appear identical to the prints themselves – allow for print edges hidden under mounts. Email to using exactly the same parameters as given above for PDIs, and submit them by midnight on the Saturday nine days before the competition unless otherwise advised.
Make sure that the title you give your JPEG upload image is the same title you write on the back of your print.
For the prints themselves, present each print in or on a mount board exactly 50cm x 40cm (not smaller, not bigger) – the mount and image can be landscape (horizontal) or portrait (upright) format. These are the internationally recognised mount dimensions for competition submissions. Smaller or larger dimensions may not fit our display rails and could be disqualified.
Print your name and the title of your image on the back of each print mount board in the top left corner. Nothing must be written anywhere on the front of the mount.
Bring your prints to the Club by 7:00pm on the evening of the competition to allow them to be sorted, and previewed by the judge, before we start.
Email a JPEG (.jpg) file for each print
Upload by midnight on the Saturday nine days before the competition unless otherwise advised
PDI version must look exactly the same as the print
PDI version must have the same title as the print
Mount must measure exactly 50cms x 40cms (entries not complying may be disqualified)
Print your name and print title top left on back of mount
Deliver prints to the club by 7:00pm on the night of the competition unless otherwise advised.
Trophy Competitions – The following is a list of the print trophy competitions in alphabetical order by the short code – see file naming.
(Archi) – Lynn News Cup for Architecture. For images that explore the creative organisation of building materials and components in a land- or cityscape, dealing with mass, space, form, volume, texture, structure, light, shadow, materials, etc. It’s all about the building.
(Create) – Creativity. An opportunity to let your imagination run wild. Effects such as ICM and multiple exposure would certainly be appropriate as would post-processing manipulation. The more creative the better. The only requirement is that the final image must be based on photographs taken by the author.
(Mono) – Monochrome Cup. For images of any subject displayed as monochrome to emphasise the forms, shapes, lines and tones of the subject. The basic concept is that the image should be made more effective by the use of monochrome and absence of colour. Images may be black and white or varying tones of any one colour. Colour popping is not monochrome.
(Nature) – British Nature Cup. For an image of a zoological or botanical subject occurring naturally in Great Britain. The subject will be wild, live and free and in a natural or adopted habitat of the subject’s choice. Processing of the captured image is permissible as long as the original photographic content is not changed.
(Night) – Night. For an image taken outdoors, when the sun is below the horizon and cannot be used as the main source of light.
(Panel) – Triptych Panel Competition. The panel should comprise three separate images mounted on a standard 50cms x 40cms mount. A single image cut into three sections is NOT a panel. The purpose of this competition is to select three separate images that have a common theme or tell a story.
(Portrait) – Catleugh Bowl for Portraiture. For the best representation of a person or persons. The image might include some or all of the following elements – likeness, personality, mood, employment, interests, environment.
(Scapes) – Pete Mott Cup. For images under the general heading ‘Scapes’, as in landscape, seascape, cityscape, etc. An artistic interpretation of the world about us.
(Travel) – David Whitehouse Shield (Travel/Holiday). For any travel or holiday related photograph.
File Naming –
File naming of PDIs and JPG versions of print entries must comply with the following protocol:
File names will consist of three parts, separated by underscores, as follows:
Competition Short Code_Image Title_Author.jpg
for example:
Scapes22_A Room with a view_Joe Bloggs.jpg
Please note that the underscore is used by the competition software to read the elements of competition, title and author so it is imperative that underscores are NOT used in the file name other than as directed.
The short codes consist of the competition codes shown against each definition plus the last two digits of the first year of the current season, so the short code for the David Whitehouse Shield for Travel/Holiday competition in the 2022-23 season will be Travel22.
Here is a table of all the short codes to use for this season’s competitions.
Open PDI Round1 PDI Open122
Open PDI Round2 PDI Open222
David Whitehouse Shield for Travel/Holiday PRINT Travel22
Creativity PRINT Create22
Lynn News Cup for Architecture PRINT Archi22
Open PDI Round 3 PDI Open322
British Nature Cup PRINT Nature22
Open PDI Round 4 PDI Open422
Catleugh Bowl for Portraiture PRINT Portrait22
Open PDI Round 5 PDI Open522
Monochrome Cup PRINT Mono22
Open PDI Round 6 PDI Open622
Pete Mott Cup Scapes PRINT Scapes22
Open PDI Round 7 PDI Open722
Night PRINT Night22
Open PDI Round 8 PDI Open822
Panel Competiion PRINT Panel22
Open PDI Round 9 PDI Open922
Print of the Year PRINT POTY22
PDI of the Year PDI PIOTY22
Competitions will normally be judged by an external assessor, appointed by the Committee.
Print competitions –
The judge will be required to award a 1st, 2nd, 3rd plus as many Highly Commended and Commended images as he feels appropriate.
Each PDI image in Open competitions to be awarded a score out of 20. More than one image may be awarded the same score, including, if the judge so determines, a maximum score of 20.
Judges will be asked to ‘hold back’ higher placed or scoring images. It is expected that this will include any placed prints or images scoring 18 and above and the number of ‘held back’ images is likely to be in the order of 10 to 12 but will, of course, depend on the judge’s assessment and the number and quality of the entries.

In the absence of an external judge, images will be scored by members, as arranged by the Committee.In any dispute regarding interpretation of these Competition Rules the decision of the Committee is final.Rev. V6.7 July 2019 IB/DA/JR, edit 15 December 2020 DA, edit 07 March 2021 DA, edit 05 May 2021 DA, edit August 2022 DA